We Are Hiring: Executive Administrator & Operations Manager

About the job

Greater Seattle Partners is seeking an Executive Administrator & Operations Manager to support inclusive economic development across the Greater Seattle region.

The Executive Administrator & Operations Manager will provide high-level administrative support to the CEO and ensure smooth day-to-day operations for our small, dynamic non-profit organization. The candidate should be based in the Greater Seattle area, as this role can be primarily remote if the candidate prefers, hybrid, or in-person at our beautiful waterfront offices: we are flexible! If you’re looking for a common place, this isn’t it. If you are driven by new ideas like we are, come join us! This invitation is the core of our award-winning Uncommon Thinkers Welcome® regional branding campaign, and the vision that inspires us at Greater Seattle Partners (GSP) every day.

GSP is a public-private partnership that leads regional economic development through global business attraction, site selection, investment, and trade opportunities in the Greater Seattle region. GSP collaborates with community and economic development partners to ensure that every person in the Puget Sound region has the opportunity to prosper. We strive to attract and retain quality family/living wage jobs across all communities of the region. Throughout the world, we tell the story of our talent, pioneering spirit, unique communities, and quality of life.

Our work is centered on three pillars:

• JOBS: Engage the World to attract global investment and advance trade.
• TALENT: Grow Our Talent to strengthen our regional competitiveness.
• COMMUNITY: Elevate Regional Economic Collaboration to ensure regionwide economic development performance.

The Role: This role combines traditional executive assistant responsibilities with office management, HR coordination, organizational development support, fundraising assistance, light finance support, and event/programming support. The ideal candidate is highly detail-oriented, proactive, and skilled at managing complex stakeholder relationships.

Core Responsibilities: This role reports directly to the CEO and is responsible for the following:

• Executive Support: Manage CEO & CEDO’s calendars, meeting logistics, and board preparation. Assist CEO in organizational development processes including scheduling 1:1 meetings, performance reviews, work planning sessions, year-end bonus discussions, and career development conversations.
• Office Management: Oversee office operations including liaising with building management, supplies, vendor coordination, and technology needs.
• HR Coordination: Support onboarding, benefits administration, and organizational development initiatives.
• Event & Programming Support: Provide logistical and administrative support for annual retreats, monthly tours, and expanded programming initiatives.
• Fundraising Support: Attend donor meetings with CEO and fundraising consultant, track and schedule follow-up actions, and maintain donor engagement records.
• Finance Support: Assist with expense tracking, AP/AR processes.
• Cross-Team Collaboration: Work closely with the entire team to ensure smooth execution of organizational priorities.

The ideal candidate will be:

• An excellent communicator with strong organizational skills.
• Adaptable and proactive in a fast-paced environment.
• Collaborative team player with a service mindset.
• Highly detail-oriented and adept at managing multiple priorities.
• Proficient in MSOffice, QuickBooks Online knowledge a plus.

Benefits: Greater Seattle Partners (GSP) provides a comprehensive and competitive benefits package, including but not restricted to:

• Employee Medical/dental/vision coverage.
• Paid Time Off.
• Life Insurance.
• Long-term disability as provided by State of WA.
• Regional Transit Pass.
• Employer-matched 401(k) Contribution.
• Paid Family/Medical Leave as provided by state of WA.
• EAP membership.
• Business travel emergency insurance through MedJet.
• Generous paid holiday schedule.

Greater Seattle Partners is an Equal Opportunity Employer.

Compensation: Annual salary range: $75,000-$95,000 DOE with year-end bonus eligibility.

TO APPLY: We are committed to attracting and retaining a diverse staff, GSP will honor your experiences, perspectives, and unique identity. Their organization strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.